Features
Everything in one ledger
Rent management built for India — the tools landlords, managers and tenants need to keep every rent and record straight.
PropKhata is rent management software built for India: it keeps an honest record of money in and money out for every property you own or manage — no spreadsheet to maintain, no WhatsApp thread to scroll. Here is what that looks like in practice.
Collect every rent, however it lands
Rent in India rarely arrives the same way twice. The tenant in 201 pays ₹22,000 by UPI, 202 hands over ₹16,500 in cash, and the cheque from 203 is still clearing. Log each payment in the PropKhata app the moment it comes in — on your phone or the web — against the right tenant, the right month and the method it actually arrived in. Part payments are fine: record ₹10,000 now and the balance later, and the ledger keeps up.
Reconcile without the month-end scramble
By the 5th you usually sense something's off — you just can't say who. PropKhata holds what was due against what actually came in and shows the gap per tenant: paid in full, short by ₹3,000, or nothing yet. The diary-squinting and the guesswork go away, and a part payment doesn't get quietly forgotten.
Reminders and receipts, on WhatsApp
Rent doesn't have to be chased by hand. PropKhata sends each tenant a timely rent reminder on WhatsApp, a heads-up when you add a charge like maintenance, and an instant confirmation the moment their payment is recorded. You and your managers get a daily WhatsApp digest — collected, pending and who needs a nudge — so you start the day knowing exactly where every property stands.
A clean khata for every property
Each flat, shop, independent house, villa, godown or piece of agricultural land gets its own account — rent, dues, the deposit you're holding, and expenses like repairs or property tax. Nothing bleeds between properties, so you can see exactly what each one earns and what it costs.
Built for managers, not just owners
If you run units for several owners, PropKhata works as one rent management system across all of them — each owner and each property stays cleanly separated. See the full picture of everything you manage, and hand any single owner a clear account when they ask, without untangling one big mixed-up list.
Records that hold up later
Receipts, deposit history and an expense trail stay tidy per property and ready to share — when a tenant wants proof, an owner wants a statement, or an accountant needs the year's numbers. A rent receipt with the right details also helps a salaried tenant with their HRA claim.
And all of it is shaped for how India actually rents — amounts in ₹, the property types people here really let out, and the payment habits that come with them. PropKhata is a property management app built for this market, not a foreign rental tool with a rupee sign bolted on.
Features — common questions
Can tenants and owners see their own view? +
Yes — everyone sees the same ledger from their own side. A tenant sees what they paid, when, and the deposit you're holding; an owner sees what their property earned and what's still outstanding. One shared record heads off most month-end disputes.
Can I track expenses, not just rent? +
Yes — PropKhata is property management software, not only a rent tracker. Each property's khata holds expenses such as repairs, maintenance and property tax alongside rent and deposits, so the account reflects what the property actually nets, not just what comes in.
Which devices does PropKhata work on? +
PropKhata works as a web app and as a mobile app on Android and iOS. Log a cash payment on your phone the moment it changes hands, then review the full ledger later on a bigger screen — your records stay in sync across all of them.
Is there a free version? +
The app's pricing is still being finalised, so the full rent and property tools aren't free yet. The rent receipt and rental agreement generators are free to use right now, though — no sign-up needed.
Does it handle part payments and arrears? +
Yes. Record a partial payment and the balance stays visible as due; carry arrears forward month to month so a long-standing shortfall doesn't quietly disappear.
Does PropKhata send rent reminders on WhatsApp? +
Yes. Tenants get a timely rent reminder, a note when you add a charge like maintenance, and a confirmation when their payment is recorded — all on WhatsApp. Landlords and managers get a daily WhatsApp digest of what's collected, what's pending and who needs a nudge.
What kinds of property does it cover? +
Flats, shops, independent houses, villas, godowns and agricultural land — each with its own account.
What makes PropKhata one of the best rent management apps for India? +
We'd rather you judge that for yourself than take our word for it. What PropKhata does is fit the way rent actually works here — UPI, cash and cheque in the same month; flats, shops and godowns; the deposit you're holding; the chase on the 5th. It's rent management software built for India first, so collecting and reconciling rent stays quick and the records hold up.
What does it cost, and how do I start? +
Pricing is being finalised and access is rolling out in stages. Request an invite to come on early and lock in launch pricing.
Put every property on one ledger
Be among the first landlords and managers in India to use PropKhata.
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