How it works

From rent to reconciled, in four steps

One ledger that tracks every rent and record — and keeps them straight.

PropKhata makes rent and property management refreshingly simple for landlords and managers in India. Here is the whole flow — from adding a property to a balanced ledger — in four steps, without a single spreadsheet.

  1. 01

    Add your properties

    Create a khata for each flat, shop, independent house, villa or godown. Set the rent, the deposit you're holding and the terms — due date, lock-in, who pays maintenance. Listing properties and units is free, so you can set up your whole portfolio first.

  2. 02

    Collect rent, however it lands

    Log each payment the moment it arrives — ₹18,000 in cash from 101, a UPI transfer from 102, a cheque from the shop downstairs — against the right tenant and month. Part payments are fine; the balance stays visible as due.

  3. 03

    Reconcile automatically

    PropKhata holds what was due against what actually came in and flags the gap per tenant — paid in full, short by ₹3,000, or nothing yet. No more scrolling WhatsApp on the 5th to work out who still owes.

  4. 04

    Keep clean records

    Receipts, deposit history, dues and expenses stay tidy per property and ready to share — when a tenant wants proof, an owner wants a statement, or an accountant needs the year's numbers.

The point of the four steps is one clean record per property that everyone trusts. Once rent is logged the moment it lands and reconciled against what was due, the month-end scramble disappears — you can see at a glance what each property earned, what's still outstanding, and how much deposit you're holding. The same flow works for a single landlord, a family looking after a few flats, or a manager running units for several owners.

How it works — common questions

Do my tenants need to install anything? +

No. You can keep the whole ledger yourself. Tenants can be given a clear view of what they paid and the deposit you're holding, but you don't depend on them installing anything to keep your records straight.

Does it handle cash, UPI and cheque? +

All three. You record each payment with the method it actually arrived in — cash one month, UPI the next, a cheque from a shop tenant — so the ledger matches reality.

What if a tenant pays late or only part of the rent? +

Record whatever came in and the balance stays visible as due. Arrears carry forward month to month, so a long-standing shortfall doesn't quietly disappear.

Can I manage more than one property? +

Yes — from a single flat to a few dozen units, each with its own khata. Managers running properties for several owners keep every owner and unit cleanly separated.

How do I start? +

We're rolling out access in stages. Request an invite and we'll bring you on early.

Ready to put every property on one ledger?

Be among the first landlords and managers in India to use PropKhata.

Get early access

Or see the features, the free tools, pricing, or our guide to keeping track of rent payments.